As of July 31, 2026, we will discontinue the provision of the following additional licenses:
- Large Meetings with up to 500 participants
- Webinars with up to 1,000 or 3,000 participants
After August 1, it will no longer be possible to host meetings with more than 1,000 participants or webinars with more than 500 participants using Zoom with a UTokyo Account. For meetings and webinars scheduled to take place by Friday, July 31, 2026, applications for these additional licenses will continue to be accepted until noon on Friday, July 24, 2026. Please ensure that your application is submitted by this deadline, as late applications cannot be accepted.
For more details, please see “Changes to the Zoom Service Provided at the University of Tokyo”.
Introduction
Zoom is the most widely used web conferencing system at the University of Tokyo.
UTokyo Zoom Account and License
- To sign in to Zoom with UTokyo Zoom accounts, please refer to the “Sign-in Methods for Zoom” page. With your UTokyo Zoom account, you can hold meetings with a maximum capacity of 300 participants and a duration of 30 hours.
- When using your UTokyo Zoom account, please also refer to “Precautions for using external services managed and operated by Division for Information and Communication Systems”. You may use your UTokyo Zoom account for your own voluntary activities as a member of the University of Tokyo, including study groups and research groups that you organize or participate in.
- To hold meetings for a capacity of more than 300 participants, a limited number of licenses for large Zoom meetings and Webinars are offered. To use the license, please submit an application. For further details, please access the “Zoom License for Large Meetings/Webinars” page.
Basic usage for participants
- Obtain meeting information (URL, etc.) from the meeting organizer
- If you are looking for an online class, please refer to How to Obtain the Online Class URL (for Students).
- Join the meeting
- Depending on the meeting, you may need to sign in to your University of Tokyo account.
- Hold a meeting
Basic usage for hosts
- Sign in to University of Tokyo account
- Create a meeting
- Inform participants of the meeting information (URL, etc.)
- If you are holding an online class, please refer to How to Announce Online Class URL (for Faculty Members).
- Join a meeting
- Hold a meeting
How to create a meeting
For an overview of how to create a meeting, please refer to “Schedule a meeting”. Also, the following pages provide detailed explanations of individual functions.
- Scheduling Recurring Zoom Meetings
- Requiring Authentication to Join a Zoom Meeting
- Setting up a Zoom Waiting Room
Usages in Zoom Meeting
For an overview of usages during a meeting, please refer to “Usages in Zoom Meeting”. Also, the following pages provide detailed explanations of individual functions.
- Use Microphone and Camera
- Screen Sharing
- Use Chat (in Japanese)
- Respond with a Raised Hand or an Emoji
- (For organizers)How to use Breakout Rooms
- (For organizers)Use Poll
- (For organizers)Recording Zoom Meeting